Once one is past worrying getting called for the interview, while hunting for a job, one probably restarts worrying about the employee background check. The procedure involves checking the employee's performance, behavior, punctuality, etc. Verification letters are important for completing the formal procedures of getting some documents for updating information in some offices. The content of the letter is formal and has some specific details regarding employment like affirming that the person (issue) does work in one's organization.
Good organizations pay a lot of attention to the procedure and often they ask for the verification letter too. It has details like the designation, the joining date in that company, the tenure served, etc., along with the salary figure. See the following for a sample. There is a set format for writing like how to write a letter and issuing this letter. The content consists of the following things:
· The letter is written on the company's letter and is duly signed by an authorized person
· The language of the letter is formal and typical. It just states a few things
· The sentences are concise and the content precise too
· It has limited information and yet it is detailed as far as professional data is concerned
Sample Letter for Employee Verification
Stamp Head of the Organization
Contact Number and e-mail Address
Addressee (Optional, if it is known) OR
To Whomever it May Concern
We affirm that Mr. / Ms. ________ has been working with us from ________ till ________. He / She holds the designation of ________ from ________ (mention the date from which the person has been handling that particular designation). The total tenure of his / her association with us as an employee has been ________.
The monthly remuneration of Mr. / Miss. ________ is ________.
Name of the Issuing Authority
Designation of the Authority
Hence, the employment verification letter format is as given in the example above. The length of the letter is restricted to just one page. In some cases, the date of issue is important, so while getting the letter, you may want to take a note of the same.