Format of an Employee Leave Application Letter
If it is an e-mail, then the format remains as the text boxes that the e-mail interface provides. For example:
To: (recipient's address)
CC: (your reporting head's or human resources personnel's e-mail addresses)
Subject: Leave application for ____ days for ____.
In this section, you may or may not mention the reason of the leave in the subject line itself. For instance, if it is for personal reasons, it is better not to write it in the subject line. In case it is for some examination, then you may.
Body of the E-Mail: Start with the addressee's name, designation, department, etc. In the first line, i.e. the introduction of the e-mail, one is supposed to write that he or she wishes to apply for leaves. Then follows the date and number of working days.
In the second paragraph, one can cite the reason for applying for leaves. Then request them to accept and approve the leave. The content of this letter will not exceed more than 300 words in general. End the letter by thanking the recipient and saying that you will await the reply.
Signature: Your name, designation, employee id, department
Sample Employee Leave Application Letter
This sample is for employees who choose to write an application in hard copy. Note the format and the language.
Name: Rachel Dsouza
Employee Code: CWD - 1248
Subject: Leave Application for 10 days for exams
I wish to apply for 10 working days leave from the 15th of next month till the end of month (15 - 30 Apr. 2012). The reason for this is my master's course examinations of the final term. There are 10 papers that I need to appear and additional five days for preparing for the examinations.
I shall report to work on the 2nd of May 2012. I request you to kindly approve my leave.
Thanking you in anticipation.
Hope this sample employee leave application letter will give you an idea of how to address the letter to your seniors and specify your reasons for asking leaves.